MINUTES OF THE LIBRARY COMMITTEE MEETING HELD ON 17 APRIL 2008 AT 13:30
1. PRESENT: Prof Roy Meintjes, Dr Mirinda Nel, Dr June Williams, Mss Tertia Coetsee, Marguerite Nel, Antoinette Lourens and Erica vd Westhuizen
APOLOGIES: Dr Volker Schwan, Ms Heleen Els, Ms Amelia Breytenbach
2. BOOK FUNDS 2008: it was noted that no message had been received concerning availability of funds at present.
3. NATIONAL VETERINARY RESPOSITORY UPDATE: it was noted that this joint project of the Faculty and the OVI was on course. Scanning is being done by the Vet Sci Library of UP of items belonging to the Library or to the OVI, to be uploaded in the Repository which is on UPSpace (Institutional Repository of UP). Members were asked to inform the librarians if they know of any historical material which can be included in this Repository.
4. OPENUP FACULTY PUBLICATIONS: it was noted that OpenUP is the collection of research articles of UP staff. Copyright permission is first obtained from the journal publishers before articles are placed in this collection. OpenUP staff apply for this copyright permission. Members were asked to encourage their colleagues to place their research output in OpenUP. Elsabe Olivier of OpenUP is willing to address the Faculty once again on OpenUP to explain the advantages to authors of the faculty in placing their publications in OpenUP..
5. LUNCH HOUR TRAINING SESSIONS: it was noted that training sessions have been arranged for March, April and May. CAB and Medline databases will be featured as well as Refworks and various Web2.0 tools. Members were requested to inform the librarians if there were other topics they would like to have covered. Training can also be given in the Departments.
6. NEW CAB DATABASE: it was noted that there were few changes to the database, apart from the colour now used
7. STAFF WHO RESIGN: members were asked to inform the Library when staff have resigned so that library material can be recovered before they leave. It was suggested that HR section should be asked to keep the library informed.
8. WHEN THE INTERNET IS DOWN – HOW TO FIND INFORMATION: it was noted that there are 2 paper resources in the library which can help to locate articles on topics, if electronic searching is unavailable – Index Veterinarius and the Veterinary Bulletin. The CAB database is based upon these 2 publications.
9. NEW NAME FOR THE LIBRARY: it was noted that the Faculty Board have approved the name JOTELLO F. SOGA LIBRARY. Jesse Lewis, an American researcher, has made his biographical material about Soga available to the library, to be featured in a new webpage devoted to Soga, the first South African to qualify as a veterinarian (University of Edinburgh, 1886)
10. SERVICE LEVEL AGREEMENT: it was noted that this agreement drawn up by the Department of Library Services and the Faculties had been personalised for the Veterinary Science Library and the Faculty it serves, and after input by the Dean, will be finalised and circulated.
11. DEPARTMENTAL MATTERS: none, apart from the need for book orders to be placed.
12. GENERAL: Dr Jevan Christie will replace Dr Mirinda Nel as representative of CACS as she has resigned.
13. DATE OF NEXT MEETING: 17 July 2008
Wednesday, August 13, 2008
Tuesday, August 5, 2008
Research output, 2008 Faculty of Vet Science, UP
Research highlights 2008: Faculty of Veterinary Science, University of Pretoria
(from the Dean's report, OPNews, Winter 2008)
The research programme of the faculty again showed steady growth over the past year. It represents the highest research output this faculty has ever had. The subsidy units earned from the Department of Education for publications increased from 46.13 in 2006 to 55.71 in 2007 and65.31 in 2008. Over the past year it representsa growth of 18%, and the subsidy per academic staff member of 0.65 is getting closer to the UP goal of 1.0. Noteworthy is the fact that again all the faculty’s publications were in the higher category of ISI-accredited journals. In terms of funding, the increase in subsidy earned translated into an increase in the research allocation fromR553 560 in 2006 to R1 044 960 in 2008 (growth of almost 100%).
There was a substantial increase in the number of postgraduate students from 168 in2006 to 250 in 2008, accompanied by an increase in the funding available for postgraduate bursaries from R254 454 in 2007 to R367 422 in 2008. The number of rated academic staff members increased from 14 in 2006 to 16 in 2007.
COMMUNITY INVOLVEMENT**To formalise and make community involvementpart of the formal undergraduate and postgraduate training of the faculty, a long-term programme has been developed over the last two years.This programme involved the Mnisi TraditionalAuthority, the Directorate of Veterinary Services of the Mpumalanga Department of Agriculture and Land Affairs, and the Institute for TropicalMedicine, Antwerp, Belgium, and will officiallycommence in October 2008.
(from the Dean's report, OPNews, Winter 2008)
The research programme of the faculty again showed steady growth over the past year. It represents the highest research output this faculty has ever had. The subsidy units earned from the Department of Education for publications increased from 46.13 in 2006 to 55.71 in 2007 and65.31 in 2008. Over the past year it representsa growth of 18%, and the subsidy per academic staff member of 0.65 is getting closer to the UP goal of 1.0. Noteworthy is the fact that again all the faculty’s publications were in the higher category of ISI-accredited journals. In terms of funding, the increase in subsidy earned translated into an increase in the research allocation fromR553 560 in 2006 to R1 044 960 in 2008 (growth of almost 100%).
There was a substantial increase in the number of postgraduate students from 168 in2006 to 250 in 2008, accompanied by an increase in the funding available for postgraduate bursaries from R254 454 in 2007 to R367 422 in 2008. The number of rated academic staff members increased from 14 in 2006 to 16 in 2007.
COMMUNITY INVOLVEMENT**To formalise and make community involvementpart of the formal undergraduate and postgraduate training of the faculty, a long-term programme has been developed over the last two years.This programme involved the Mnisi TraditionalAuthority, the Directorate of Veterinary Services of the Mpumalanga Department of Agriculture and Land Affairs, and the Institute for TropicalMedicine, Antwerp, Belgium, and will officiallycommence in October 2008.
Monday, March 17, 2008
Goals for 2008 +
For 2008 and ahead:
COLLECTION MANAGEMENT:
Update book shelves with Dewey nos.
Indicate e-journals on journal display shelves
Duplicate journals list for Vetlib-L
Collection Development policy
PHYSICAL FACILITIES
Computer connecting cords refit
Connect printers at user terminals
Re-apply for security system at exit (dismantled when new circulation desk installed)
Re-apply for carpet next to study tables
DIGITAL PROJECTS (E-Information strategy)
1. National Veterinary Repository:
- include parties outside University e.g.private practitioners
- market at next SAVA conference (Sun City) to encourage participation
- involve Vet Museum at OVI
- ask Librarian at OVI to help with content
- ask Dr Verwoerd and Dr Bigalke to help with metadata (Identify photos)
2. Publish the Proceedings of our 2005 Conference (5ICAHIS) and our 1995
conference electronically in UPSpace
3. Digitisation of 2 SA veterinary journals (Onderstepoort Journal of Veterinary Research (1903 - 1996) and Journal of the SA Veterinary Association) (1924 - 1997)
4. OpenUP: we must actively begin to upload UP articles. (Marguerite and Tertia will consult with Dr J Van Wyk re his documents to be included)
5. Veterinary Theses - the early ones borrowed from UNISA Archives must be digitised and placed in the e-theses collection.
Important to coincide with Faculty's centenary celebration
WEB PAGES
- Jotello Festire SOGA: new web page to be created. Contact author of book,
Jesse Lewis, and University of Edinburgh Libraries, and Internet. Cape Archives and National Archives
- Normal values of animals (Tertia) - new web page
- Others to be updated: Ostrich, Goat, Poultry, Dental Formulae (juveniles),
Poisonous plants, Disaster management
- LINK OUR BLOGS ON OUR WEB PAGES
TRAINING
: Lunch hour sessions for Postgraduate students, lecturers: Tertia is compiling an online help for postgraduate students re research methodology
BIBLIOGRAPHIES to be updated:
Ostrich 2000 - 2008
Rhino 1997 - 1008
Publish in paper format and electronically
Convert previous years from InMagic to RefWorks to be able to issue them as a complete electronic database.
New Bibliography : BLACK FLY (Prof Bath)
CONFERENCES in 2008
3-5 June - SA Online- Erica, Antoinette, Amelia and Tertia to submit abstract: The Librarian as author and publisher in the web environment
16-19 June - Joint Conference of Digital Libraries, Pittsburgh USA - Amelia has submitted an abstract on the National Veterinary Repository, for the poster session
15-19 June SLA Special Libraries Association, Seattle WA, USA
June - SAVA conference, Sun City (to market products and services, and the National Veterinary Repository)
7-9 October - Pan African Veterinary Congress, Onderstepoort (to market as above)
OUR INTERNATIONAL INVOLVEMENT
Create a listserv for Veterinary Librarians in African countries (AFRICANVETLIB) to encourage cooperation and sharing of knowledge
Participate in the Livestock Library project (Australia)
TECHNICAL SERVICES (IMPS)
Amelia is overall responsible for quality of metadata and training of cataloguers and other UP staff in assigning metadata
Amelia to serve on the Oracle committee (Metadata)
Amelia responsible to Data Curation Metadata applications for Library Services
Amelia responsible for E-Books web page (new one to be completed)
Amelia responsible for UP Archives metadata
Marguerite metadata editor for Engineering and Architecture
She will help with the metadata editing of collections in the National Veterinary Repository
(Will have to re-look at her work load as she is cataloguer for 4 of our 5 departments and also responsible for the journal orders/collection and IL National and External market's SDI service)Marguerite will do benchmarking of parts of our collection, with Tertia Coetsee (for paper at Conference ? 2009)
COLLECTION MANAGEMENT:
Update book shelves with Dewey nos.
Indicate e-journals on journal display shelves
Duplicate journals list for Vetlib-L
Collection Development policy
PHYSICAL FACILITIES
Computer connecting cords refit
Connect printers at user terminals
Re-apply for security system at exit (dismantled when new circulation desk installed)
Re-apply for carpet next to study tables
DIGITAL PROJECTS (E-Information strategy)
1. National Veterinary Repository:
- include parties outside University e.g.private practitioners
- market at next SAVA conference (Sun City) to encourage participation
- involve Vet Museum at OVI
- ask Librarian at OVI to help with content
- ask Dr Verwoerd and Dr Bigalke to help with metadata (Identify photos)
2. Publish the Proceedings of our 2005 Conference (5ICAHIS) and our 1995
conference electronically in UPSpace
3. Digitisation of 2 SA veterinary journals (Onderstepoort Journal of Veterinary Research (1903 - 1996) and Journal of the SA Veterinary Association) (1924 - 1997)
4. OpenUP: we must actively begin to upload UP articles. (Marguerite and Tertia will consult with Dr J Van Wyk re his documents to be included)
5. Veterinary Theses - the early ones borrowed from UNISA Archives must be digitised and placed in the e-theses collection.
Important to coincide with Faculty's centenary celebration
WEB PAGES
- Jotello Festire SOGA: new web page to be created. Contact author of book,
Jesse Lewis, and University of Edinburgh Libraries, and Internet. Cape Archives and National Archives
- Normal values of animals (Tertia) - new web page
- Others to be updated: Ostrich, Goat, Poultry, Dental Formulae (juveniles),
Poisonous plants, Disaster management
- LINK OUR BLOGS ON OUR WEB PAGES
TRAINING
: Lunch hour sessions for Postgraduate students, lecturers: Tertia is compiling an online help for postgraduate students re research methodology
BIBLIOGRAPHIES to be updated:
Ostrich 2000 - 2008
Rhino 1997 - 1008
Publish in paper format and electronically
Convert previous years from InMagic to RefWorks to be able to issue them as a complete electronic database.
New Bibliography : BLACK FLY (Prof Bath)
CONFERENCES in 2008
3-5 June - SA Online- Erica, Antoinette, Amelia and Tertia to submit abstract: The Librarian as author and publisher in the web environment
16-19 June - Joint Conference of Digital Libraries, Pittsburgh USA - Amelia has submitted an abstract on the National Veterinary Repository, for the poster session
15-19 June SLA Special Libraries Association, Seattle WA, USA
June - SAVA conference, Sun City (to market products and services, and the National Veterinary Repository)
7-9 October - Pan African Veterinary Congress, Onderstepoort (to market as above)
OUR INTERNATIONAL INVOLVEMENT
Create a listserv for Veterinary Librarians in African countries (AFRICANVETLIB) to encourage cooperation and sharing of knowledge
Participate in the Livestock Library project (Australia)
TECHNICAL SERVICES (IMPS)
Amelia is overall responsible for quality of metadata and training of cataloguers and other UP staff in assigning metadata
Amelia to serve on the Oracle committee (Metadata)
Amelia responsible to Data Curation Metadata applications for Library Services
Amelia responsible for E-Books web page (new one to be completed)
Amelia responsible for UP Archives metadata
Marguerite metadata editor for Engineering and Architecture
She will help with the metadata editing of collections in the National Veterinary Repository
(Will have to re-look at her work load as she is cataloguer for 4 of our 5 departments and also responsible for the journal orders/collection and IL National and External market's SDI service)Marguerite will do benchmarking of parts of our collection, with Tertia Coetsee (for paper at Conference ? 2009)
Monday, February 11, 2008
Wednesday, November 28, 2007
Highlights 2007 - Community outreach
http://www.ais.up.ac.za/vet/documents/opprimary.ppt
Staff of the Veterinary Science Library visited a local school (Onderstepoort Primary Schoool) to take a large donation of story books, colouring-in books, colour pencils and crayons and toothbrushes and toothpaste received from a group of veterinarians in Vermont, USA and their dental technician friend. The books were donated by 2 schools in Vermont.
This kind action from concerned people in the USA helped us to play a more active role in our local school community, which we hope to develop further.
Click on the URL above for a photo tour of the event.
List of donors:
Veterinarians from Vermont, USA
Julie Moenter, DVM
Marv Greenberg, DVM
Laura Lyndes, DVM
Margaret Pierce Teitelbaum (dental technician, Vermont)
Russell Memorial Library, Monkton, Vermont
Lawrence Memorial Library, Bristol, Vermont
Staff of the Veterinary Science Library visited a local school (Onderstepoort Primary Schoool) to take a large donation of story books, colouring-in books, colour pencils and crayons and toothbrushes and toothpaste received from a group of veterinarians in Vermont, USA and their dental technician friend. The books were donated by 2 schools in Vermont.
This kind action from concerned people in the USA helped us to play a more active role in our local school community, which we hope to develop further.
Click on the URL above for a photo tour of the event.
List of donors:
Veterinarians from Vermont, USA
Julie Moenter, DVM
Marv Greenberg, DVM
Laura Lyndes, DVM
Margaret Pierce Teitelbaum (dental technician, Vermont)
Russell Memorial Library, Monkton, Vermont
Lawrence Memorial Library, Bristol, Vermont
Wednesday, November 7, 2007
Highlights 2007
STAFF ACHIEVEMENTS
- 4 staff members presented a paper at the IFLA conference in Durban on 18 August. This was at the Satellite Session of the Health and Biosciences Section. The title of the presentation:
Disasters and Diseases in Africa: Information Support for Animal and Human Health. Tertia Coetsee, Antoinette Lourens, Marguerite Nel and Erica van der Westhuizen
(http://www.ais.up.ac.za/vet/ifla/iflapap.htm)
- Amelia Breytenbach, the Library Services' metadata specialist, presented a paper on metadata at the IGBIS section of LIASA at a meeting held in Pretoria.
- Amelia Breytenbach enrolled for the online course on metadata for digital collections presented by the University of Wisconsin:Milwaukee, USA in November.
- Erica van der Westhuizen completed the editing of the Proceedings of the 5th International Conference of Animal Health Information Specialists.
- Antoinette Lourens was responsible for the layout of the above Proceedings and final preparation to enable the publication to be printed by the University of Illinois in November.
- Erica van der Westhuizen was asked to write the history of the Veterinary Science Library for publication in the special Centenary Book about the Faculty and the Institute (OVI) in 2008.
MARKETING
- UPSpace collections were marketed during Faculty Day in September. A special display was mounted and the collections could be viewed online at the display stand. The focus was The Elephant illustrations of the Christine Seegers Biomedical Illustrations collection.
- The Library's role in the Faculty was emphasised during the function held to celebrate the 20 years that the library has been in the Sir Arnold Theiler building. (http://www.ais.up.ac.za/vet/quilt.htm)
This was a marketing opportunity, enhancing communication with the Dean and Departmental Heads in particular. A special issue of the library newsletter, Infomania, focused on the history of the library and its services and products during the past 20 years. It can be viewed electronically at http://www.ais.up.ac.za/vet/infomania/infomania17/infoma17.htm
The making of the special commemorative quilt improved team spirit and it is a beautiful addition to the original art collection in the library.
Special mention must be made of Barbara Kellermann who designed the quilt and ensured a professional end-product.
- 4 staff members presented a paper at the IFLA conference in Durban on 18 August. This was at the Satellite Session of the Health and Biosciences Section. The title of the presentation:
Disasters and Diseases in Africa: Information Support for Animal and Human Health. Tertia Coetsee, Antoinette Lourens, Marguerite Nel and Erica van der Westhuizen
(http://www.ais.up.ac.za/vet/ifla/iflapap.htm)
- Amelia Breytenbach, the Library Services' metadata specialist, presented a paper on metadata at the IGBIS section of LIASA at a meeting held in Pretoria.
- Amelia Breytenbach enrolled for the online course on metadata for digital collections presented by the University of Wisconsin:Milwaukee, USA in November.
- Erica van der Westhuizen completed the editing of the Proceedings of the 5th International Conference of Animal Health Information Specialists.
- Antoinette Lourens was responsible for the layout of the above Proceedings and final preparation to enable the publication to be printed by the University of Illinois in November.
- Erica van der Westhuizen was asked to write the history of the Veterinary Science Library for publication in the special Centenary Book about the Faculty and the Institute (OVI) in 2008.
MARKETING
- UPSpace collections were marketed during Faculty Day in September. A special display was mounted and the collections could be viewed online at the display stand. The focus was The Elephant illustrations of the Christine Seegers Biomedical Illustrations collection.
- The Library's role in the Faculty was emphasised during the function held to celebrate the 20 years that the library has been in the Sir Arnold Theiler building. (http://www.ais.up.ac.za/vet/quilt.htm)
This was a marketing opportunity, enhancing communication with the Dean and Departmental Heads in particular. A special issue of the library newsletter, Infomania, focused on the history of the library and its services and products during the past 20 years. It can be viewed electronically at http://www.ais.up.ac.za/vet/infomania/infomania17/infoma17.htm
The making of the special commemorative quilt improved team spirit and it is a beautiful addition to the original art collection in the library.
Special mention must be made of Barbara Kellermann who designed the quilt and ensured a professional end-product.
Highlights 2007 continued
PHYSICAL SPACE / FACILITIES
Circulation desk : the old cumbersome one was dismantled in July and the new streamlined one installed.
Carpets: new carpets were laid in the area surrounding the Circulation desk including the Reserved Collection area.
Shelves : additional shelves were installed on the upper level for the expanding book collection, as well as downstairs in the Reserved Collection. This has helped to improve access to books and facilitate their correct placement on the shelves.
These improvements have helped to increase staff morale leading to improved output as well as job satisfaction!
VIRTUAL SPACE
There were 3 notable developments in our Virtual information environment in 2007:
- UPSpace collection added, namely the Christine Seegers Biomedical Illustrations : The Elephant (https://www.up.ac.za/dspace/handle/2263/1971)
This is an example of the successful collaboration of the information specialist / metadata specialist, the lecturer who described the illustrations, and the artist.
- New Web Portals created: a) Disasters and Emergencies (http://www.ais.up.ac.za/vet/disaster/)
b) Poisonous plants (http://www.ais.up.ac.za/vet/poison/)
- the creation and management of the South African National Veterinary Repository - a collaborative effort of the Veterinary Science Library, University of Pretoria (UP) and the Onderstepoort Veterinary Institute (OVI) (https://www.up.ac.za/dspace/handle/2263/3809)
with metadata supplied by Emeritus Professor Roy Tustin and digitised slides from the collections of the OVI and the Dept of Veterinary Tropical Diseases, UP
Circulation desk : the old cumbersome one was dismantled in July and the new streamlined one installed.
Carpets: new carpets were laid in the area surrounding the Circulation desk including the Reserved Collection area.
Shelves : additional shelves were installed on the upper level for the expanding book collection, as well as downstairs in the Reserved Collection. This has helped to improve access to books and facilitate their correct placement on the shelves.
These improvements have helped to increase staff morale leading to improved output as well as job satisfaction!
VIRTUAL SPACE
There were 3 notable developments in our Virtual information environment in 2007:
- UPSpace collection added, namely the Christine Seegers Biomedical Illustrations : The Elephant (https://www.up.ac.za/dspace/handle/2263/1971)
This is an example of the successful collaboration of the information specialist / metadata specialist, the lecturer who described the illustrations, and the artist.
- New Web Portals created: a) Disasters and Emergencies (http://www.ais.up.ac.za/vet/disaster/)
b) Poisonous plants (http://www.ais.up.ac.za/vet/poison/)
- the creation and management of the South African National Veterinary Repository - a collaborative effort of the Veterinary Science Library, University of Pretoria (UP) and the Onderstepoort Veterinary Institute (OVI) (https://www.up.ac.za/dspace/handle/2263/3809)
with metadata supplied by Emeritus Professor Roy Tustin and digitised slides from the collections of the OVI and the Dept of Veterinary Tropical Diseases, UP
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